Sync iPhone with Outlook with and without iTunes

The synchronization of your own iPhone with Outlook it is a more frequent operation than you think because it represents the fastest way to import or export contacts from your address book.

For example, if you want to make a backup of your address book, you can copy all your contacts to Outlook by synchronizing your iPhone and Outlook. To restore it, simply import from Outlook itself.

Many users use iTunes for this job synchronization between iPhone and Outlookbut there are limitations and disadvantages in using iTunes, that’s why below we propose an alternative and 100% safe solution (there is no risk of overwriting and losing contacts, moreover it is also possible to remove all duplicates).

The solution we recommend is called TunesGO for Windows (or TunesGO for Mac), an excellent “iPhone Manager” program that allows you to easily manage any file (SMS, Contacts, Videos, Photos, etc…) directly from your computer. In addition to this solution we will also propose alternative methods that use iCloud, iTunes and the Outlook app to do this synchronization.

NB: Synchronization is supported with Outlook 2003/2007/2010/2013/2016 and Outlook Express

Methods to Sync iPhone with Outlook:


#1. Sync iPhone with Outlook with TunesGO

Step 1. Launch TunesGO and connect iPhone to computer

Download TunesGO on your PC from the following button:

To connect the iPhone you can use the USB cable supplied with the mobile phone. After connecting and launching TunesGO you will see a splash screen like this:

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Step 2. Sync contacts with Outlook

From the top menu click on “Information” to view all contact details in the central window. At this point select the contacts to export to Outlook and click on the “” button at the topExport Contacts” to proceed with selecting the “Export to Outlook 2003/2007/2010/2013/2016“.


Similarly, to import contacts from Outlook to your iPhone, you will have to click on Import and then choose your own source Outlook.

Once you have imported the contacts into your iPhone you can also clean duplicate contacts by clicking on the “MERGE” button at the top. TunesGO will automatically search for and display all duplicates and allow you to remove them easily and safely.

Unlike iTunes which always synchronizes everything it finds, regardless of whether data is already present or not, the great advantage of using TunesGO is that you can selectively decide which files and contacts to synchronize!

#2. Using iTunes to Sync Outlook Calendar with iPhone

iTunes is one of the most used technological platforms by Apple users. It has gone from being a simple media player to a complete media and mobile device management utility. Hundreds of millions of people around the world have iTunes accounts, finding the application useful even if they don’t use Apple devices.

The first thing you will need is a Apple ID and a password. These are the ports for all things Apple, even if you don’t use a Mac laptop or desktop computer.

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Then you will need to download and install iTunes on the same computer where you use Microsoft Outlook. You can download iTunes from Apple’s official website or, alternatively, from the Microsoft Store. Both versions offer the same functions and features. Then follow the steps below to sync Outlook and iPhone.

Step 1

Connect your iPhone to PC using a cable and a USB port. Use a port on your computer instead of a hub, unless you have a powered hub. If your PC doesn’t recognize your phone right away, try closing all running applications. You may also need to temporarily disable your antivirus and firewall software.

If the problem persists, restart your PC and iPhone. You may need to check that the USB cable itself is working properly as well. Using genuine Apple cables can help avoid common connection problems.

Step 2

If you have iTunes installed on your PC, it should open automatically as soon as your iPhone is recognized. If it doesn’t open on its own, launch it.

Step 3

You should see an icon for your iPhone on the left side of the iTunes application window. If it isn’t there, you may need to unplug your phone and reconnect it or restart iTunes.

Step 4

Below the phone icon, you should see a number of options and settings. Under the heading Settingsfind the setting Information. Click on it.

Step 5

On the home screen of the iTunes app you should see a number of sync options. Click the checkbox next to Sync calendars with and choose Outlook from the drop-down menu.

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Step 6

You can now choose which calendars you want to sync with your iPhone. You can click the button next to Selected calendars to choose particular calendars for syncing, or you can select All Calendars to sync all your Outlook calendars with your iPhone.

Step 7

If you want to sync your entire calendar regardless of date, make sure the checkbox next to Don’t sync events older than X days is deselected. You also have the option to check this box and add a number to only sync events from a specified time ago.

Step 8

Click the button Apply in the lower right corner of the window and that’s it. At this point, you can disconnect your iPhone from your computer and double check to see that your calendar events are synced. To do this, open the calendar app on your iPhone and the calendar view in Outlook on your PC.

However, you may not want or be able to use iTunes to sync your calendars across all your devices. This is especially true if you’re syncing a work PC with a personal iPhone. Some workplaces limit the types of applications employees can have or use on their desktop computers, including iTunes.

Fortunately, there is another way: sync Microsoft Outlook and iPhone calendars using iCloud or the Outlook for iPhone app.

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