9 Tips to Learn All About Office 2016

You are one of these types of users:


  • You don’t know anything at all about Office 2016.
  • You have fundamental or expert knowledge of older versions of Microsoft Office and now want to leverage the new features in Office 2016.
  • You are the last man on Earth with Microsoft Office 95.


One of the picks above will decide how you want to learn as soon as you start with Microsoft Office 2016. The first one will take some work, while the second is a weekend’s effort. The last one? Stay where you are.

With that done, let’s address your reluctance to learn another new piece of software. Worry not, Microsoft Office 2016 isn’t all that different from its previous avatar. The fresh features are built for more productive collaboration and if you decide to upgrade to Microsoft Office 2016, the learning curve isn’t very steep.

So, put on the harness and let’s rappel up the curve with these mix ‘n match of resources to learn a bit more about Office. After all, every new Microsoft Office tip learnt could take you up a rung or two with office productivity.


This absolutely is your base camp.

The Microsoft Training Center is the jump-off base to go to product related information and learning guides. If you are on an older Office version, start by noting the enhancements and checking if this makes a critical difference to your current workflow.


Microsoft Office Training Center

For instance, Co-authoring could be important for you and your team, but not for someone like me who sits alone and bangs out simple blog posts. But then Shared Notebooks in OneNote could be great for group brainstorming.

Follow it up with Microsoft Office 2016 Quick Start Guides. As the names and PDF download indicate, these introduce the basics of Word, Excel, PowerPoint, Outlook, and OneNote. You can also view them online in Sway.

Microsoft Office Training Center


Two other options help to laser focus your learning. You can Learn by app or service or Learn by scenario. Both are supported by clear videos and easy to understand instructions. For each individual app, you can teach yourself how it functions on the different platforms.

Remember, Microsoft Office is cross-platform now and the well-designed touch first Office apps are one of the smart changes brought about by Redmond.

I also find the Microsoft Office Twitter page useful for not only first-hand tip hints (hashtag: #OfficeTips) but also for the many behind-the-scenes stories around the product. That gives you new ideas to adopt for your own workflow. For the same parallel benefits – keep the Office Blog page bookmarked.

Guide your friends through an interactive adventure w/ stacks in
#Sway
. See how:
http://t.co/VHuSo1V5ZX
#OfficeTips
pic.twitter.com/mu4aktp96S

— Microsoft Office (@Office)
October 9, 2015


Microsoft Office “Tell Me”

Think of Tell Me as Clippy with the intelligence, but without the annoyance. The assistant is now a part of the Ribbon and is packaged to improve your document productivity. Tell Me is part of both Office Online and the desktop suite of apps.

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Type what you want to do in the Tell me what you want to do field and it helps you easily and quickly find the right Office feature or command. Tell Me goes beyond that by showing you the menu command to do the function.

Microsoft Office - Tell Me

So, here’s a good way to learn Office 2016 features. When you have an idea of what you want to do, type it in box. Tell Me works in Microsoft Word, Excel, PowerPoint, Outlook, and Office 365. As you can see, you can do it and learn, or you can read some documentation via Get Help.


You can also use the Bing-powered Smart Lookup to search for more information on the web. I have often found that information from the web is easier to digest than official documentation.

Tell Me is useful for both new users who just want to work with the basics, and experienced users who want a quicker way to do something without digging into the menus. For instance, type “mail” and the assistant shows you all the options for handling mail related tasks.

Microsoft Office - Tell Me

I have also tried it with some general functional keywords with good results. For e.g. “Distribution” or “Confidential”. Try them. See what comes up. I am a seasoned user, but the Tell Me feature is fun for some obscure feature finding in any Microsoft Office app.


We have gone to the well-known online learning site a few times before for creative courses on digital arts. The LinkedIn site has also been first off the blocks with courses on Microsoft Office 2016. Start with the Preview course on Microsoft Office and then pick from the Essential Series.

Lynda.com-Microsoft Office

You will find 14 courses with over 56 hours of video. Courses for other platforms are also included:

The longest course is for Excel, which clocks out at 8 hours. The remaining courses are short enough for a few hours of the day. Lynda.com needs a subscription. With LinkedIn in the background, it could be a good investment for your professional development.


Their blog says:

It’s no surprise that Office courses are among our most popular. In fact, the corresponding videos for Office 2013 courses have 10+ million views by 430K+ viewers.

As new courses get added periodically, proficiency in the Office tools shouldn’t be too hard to reach.

Personal development is easier if you do not have to hunt around for guidance. Udemy has a good catalog of Office Productivity courses. Go to the All Courses tab and filter through to the ones you want to take. The search and sort doesn’t surface the Microsoft Office 2016 courses that easily.

Microsoft Office - Udemy

I found it easier with a Google site search.

Microsoft Office 2016 site:udemy.com


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As Microsoft Office 2016 is new, expectedly most of the courses are paid. But look out for coupons and special discounts to bring down the low costs a bit more. Also, benchmark the course content, the ratings, and the number of students enrolled to decide on the quality of the course before you enroll in it. Most of the courses are on Excel right now.

Here are some courses on offer right now:


As a visual learner, I have often relied on YouTube to teach me new skills. There is a trick to it – you have to design a strategy and set up YouTube for better learning. With Microsoft Office 2016 it is no different. Even as the rest of the Internet works on creating new tutorials, YouTubers and noteworthy channels have started uploading the first of many to come. Start with a search:

You will find enough videos to help you recognize the new features and view a few demos in action. I immediately found a good Excel 2016 playlist on the HowToPotato channel. Also, try searching with a specific feature and understand the difference with previous versions of Office.

For example, a video from Adam Hutchins demonstrates the change in Power View in Excel.


The official Office Videos channel is a bit bare now, but there are some good video tutorials on Sway and Office 365 – both of which you might end up using with Office 2016.

The training site pops up near the top of a Google search for Microsoft Office 2016 training videos. I haven’t tried the course so I cannot vouch for its quality. The course comes bundled as a 6-program tutorial set designed by experts with over 300 lessons for Word, Excel, PowerPoint, Outlook, Access, and OneNote 2016.

Professor Teaches

As advertised it has realistic simulations with background narrations. The lessons are complemented by hands-on exercises and quizzes.


The interactivity of Professor Teaches could be a good option for beginners who are computer phobic, but like to learn on their own. You can purchase the download for individual apps or buy them as a bundle. But after careful consideration. Go through each course outline to see what’s included. It is also available on Amazon, but I couldn’t spot any reviews yet.

Keep Using Online Course Search Engines

The tutorial landscape is going to change very fast. But there’s an easy way to keep yourself updated on the fresh Office 2016 learning content that comes in. A MOOC like edX has a learning partnership with Microsoft. You can find a few Microsoft 365 courses there.

Use specialized search engines that hunt down the latest free and paid courses online. I can recommend three:

READ MORE  Microsoft 365 Mobile Apps Set for AI-Focused Productivity Upgrades

Tell us in the comments if you find a new Microsoft Office 2016 course, okay?

Ask Questions

Want to learn quickly? Ask the right questions.

Thanks to the new Tell Me feature, Microsoft has made it easier to leap into the Office suite. A combination of the guides and the help from the software itself is enough to get you off the blocks. If we consider that one in seven people in the world use the software, it stands to reason that a lot of people are asking the same questions…and getting the answers.


Microsoft Office Users

Where do you find them?

Try online communities. But search through it first to see if your question has already been answered. Here are a few places for Microsoft Office users.

Official:

Unofficial:

Learn with A Personal Project

Learn Office with a Project


One of the best ways to learn something new is to start with the end goal in mind. Take up a project you are really into. Something personal. Maybe, it can be designing a photo album. It can be planning a family budget before the holidays. Microsoft Office can touch all corners of your life.

Seeking out the ways and means to complete a personal project is a learning motivator. Grout your day on the project and take the help of the web to find your way around the software. A simulated project is commonly used for learning a programming language. Borrow this less bookish idea for Microsoft Office 2016.

Here are a three “project” ideas you can try.

  • Make a minimal movie poster in Word.
  • Make a purchase plan for a car in Excel.
  • Make an interactive resume in PowerPoint.

Tell us your ideas in the comments, too.

How Are You Tackling Microsoft Office 2016?

The latest version isn’t a radical makeover from the earlier versions. As we have seen, collaboration is a key change, but there’s not much more which will make you run and buy the latest Office bible. If you were hands-on with the versions that came before, rest assured that you can dive straightaway into the deep end of the pool and not drown.


At MakeUseOf.com, we have always brought you well thought out Microsoft Office tutorials. That’s not going to change. So, keep your eyes glued on the homepage and keep sharpening your skills.

Do you like Microsoft Office 2016? Which is the feature you most welcome? What would you like to learn on the software? Tell us and we will rush in with the best instructional tutorial on the topic.

Image Credit: Honza Hruby via Shutterstock

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